Job Description
Why join us? Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.
At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.
As an Administrative Assistant with Oxford, you are a central member and will be expected to be a self-starter who can work independently with minimal supervision and direction. Your superior organization and time management skills, not to mention your amazing attention to detail will help support the entire team. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success. You value being a true team player who works well with other administrative assistants and take pride in your ability to quickly step in to support them when needed.
As a member of this team, you will be responsible for: - Supporting senior leaders and the broader team with exceptional and efficient support.
- Manage, coordinate, and maintain calendars and mailboxes, schedule appointments and meetings.
- Complete and process expense reports, invoice approvals, professional registrations and any other delegated processes.
- Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projects.
- Serve as the main point of contact for inquiries about meetings, scheduling, communications.
- Deal with confidential and sensitive issues requiring a high level of discretion and tact.
- Lead a variety of key projects and initiatives and other tasks as required.
- Coordinate travel arrangements, hotels and itineraries.
- General office duties may include ordering catering, mail distribution, greeting guests, etc.
- Submitting various documents into Docusign and ensuring they are executed in a timely manner
- Administering Procore and Ingenious (Oxford's project management platforms) and having the ability to train fellow team members on how to use them
- Creating and finalizing construction contracts through AIA Software
- Creating consulting and vendor agreements for various Boston projects
- Onboarding vendors into our system and serve as the main point of contact for any administrative related questions
- Assist in running community engagement meetings and track budgeting spreadsheet for all donations and sponsorships
To succeed in this role, you have: - 5+ years of administrative support
- A post-secondary education (college or university) is preferred.
- Flexibility to work outside of office hours and sometimes on short notice
- A team player and demonstrate an ability to collaborate and work with all levels of an organization and with external partners.
- Demonstrated strength in time management and organizational skills with the ability to prioritize in a fast paced and demanding environment.
- Strong written and excellent interpersonal and communication skills is a requirement.
- Excellent computer literacy and MS Office Suite experience, including advanced skills in Outlook, PowerPoint, Excel and Word.
- Attention to detail and accuracy is critical in this role.
- You take the initiative to identify and improve on any task, project or process you think may need it
- Experience using Adobe Acrobat
The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual's skill set.
Primary location: Massachusetts
Primary Location Base Pay Range: $65,000.00 - $85,000.00
You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.
Our story: Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world's most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.
For more information on Oxford, visit
OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.
Job Tags
Temporary work,