Job Description

Job Description

Job Description

We are currently offering a long term contract employment opportunity for an Administrative Assistant in New York, New York. This role primarily functions in the industry, where your key duties will involve handling administrative tasks such as sorting and qualifying resumes, setting up meeting and conference rooms, and assisting in other projects.

Administrative Assistant and Office Manager

The core responsibilities for the administrative assistant are to keep the manager and the team functioning with the utmost efficiency. We a rapidly growing firm and the administrative assistant plays a key role with a wide range of responsibilities, combining high-level administrative support with operational management. 

Executive Support

- Manage complex calendars and schedule meetings for executives

- Arrange domestic and international travel

- Handle phone calls and correspondence

- Manage manager’s emails

- Prepare and edit documents and presentations

- Organize and maintain accurate files

- Maintain and update client contacts

Office Management

- Oversee day-to-day office operations

- Manage facilities and reception

- Coordinate with service providers and suppliers

- Implement and improve internal processes and workflows

Administrative Tasks

- Process expense allocations and reimbursements

- Prepare clear and accurate travel itineraries

- Distribute marketing materials to clients

- Organize on-site and off-site meetings and events

- Manage office supplies and equipment

Human Resources Support

- Coordinate recruitment for various firm roles

Qualifications

- Bachelor's degree

- 2+ years of experience as an Executive Assistant, preferably in financial services or hedge funds

- Strong proficiency in Microsoft Office suite

- Excellent organizational, communication, and interpersonal skills

- Ability to handle confidential information with discretion

- Flexibility to work in a fast-paced, dynamic environment 

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