Job Description

Job Description

Job Description

Real Estate Transaction Coordinator - Spanish Speaking

As a Transaction Coordinator, you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You’ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.

$50,000+ yearly

Document Management & Review

• Receive submission forms and signed documents from agents.
• Review documents for missing dates, signatures, and compliance issues.
• Upload and organize documents in Skyslope and A-Frame for broker review and tracking.
• Prepare amendments/addenda using templates or agent direction and send for signature.
• Send signing requests for missing signatures or non-customized documents.

Deadline Tracking & Communication

• Identify transaction deadlines (e.g., inspection, financing, HOA review) and send calendar invites and email reminders to agents.
• Follow up with agents, parties, and lenders to ensure contingencies and deadlines are met.

Client Support

• Call clients to introduce yourself as an additional resource for their transactions.
• Send TrustFunds information and inspector lists (buyers only) when requested.
• Coordinate appraisal scheduling and group text with the agent and client if the appraisal is “good.” If not, notify the agent directly.
• Assist in scheduling inspections and confirm earnest money (EM) is paid.

Pre-Closing Preparation

• Confirm inspection amendment work is completed, and paid receipts are provided.
• Request missing documents and ensure the file is complete one week before closing.
• Confirm the closing has been scheduled with all parties.

Post-Closing Tasks

• Submit the settlement statement and check to Skyslope for processing.
• Text clients to request 5-star reviews using agent-provided review links.

Other Responsibilities

• Coordinate listing status changes for listings.
• Address broker compliance issues and communicate updates to agents.
• Manage the distribution of amendments or additional documents to all parties.

What We’re Looking For:

• Fluent in written and verbal communication.
• Exceptional attention to detail and organizational skills.
• Strong communication skills for interacting with agents, clients, and third parties.
• Proficiency with real estate transaction platforms (e.g., Skyslope, A-Frame) is preferred.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Real estate or administrative experience is a plus.

Founded with a vision to reimagine real estate, PembertonRE is now one of Minnesota’s leading independent brokerages.

Built on a foundation of $700M+ in closed sales, multiple industry recognitions, and a model that integrates title, mortgage, insurance, and marketing services under one roof, Pemberton Real Estate delivers unmatched value for both clients and agents.

Our philosophy is simple: clients first, always. From personalized strategies to innovative systems, we ensure a seamless experience from listing to closing. For agents, our brokerage provides the tools, leadership, and opportunities to grow beyond limits.

At Pemberton Real Estate, we’re more than a brokerage—we’re a community committed to excellence, integrity, and helping people feel at home, wherever life takes them.

Job Tags

Similar Jobs