Job Description

1. Financial Management & Oversight:

• Budget Development & Management: Oversee budget execution, ensuring resources are effectively allocated and expenditures tracked appropriately.
• Financial Reporting & Analysis: In partnership with the back-office team, prepare and analyze monthly, quarterly, and annual financial reports. Present findings to leadership, highlighting variances and recommending adjustments.
• Cash Flow Management: Monitor the district’s cash flow and overall financial health, ensuring funds are efficiently distributed across schools and departments. Ensure the back-office team supports accurate tracking and reporting.
• Procurement & Vendor Management: Oversee district-wide procurement processes in collaboration with the back-office team, ensuring policy compliance and effective contract management with vendors and service providers.
• Purchase Card Reconciliation : Oversee and manage the daily reconciliation of credit card transactions, ensuring accurate posting, timely resolution of discrepancies, and compliance with company policies and financial reporting standards.
• Finance Processing: receiving quotes and invoices, processing POs, tracking contracts, and PO spending, and following up with vendors on payment dates and missing invoices.

2. Financial Compliance & Audits:

• Regulatory Compliance: Ensure that district operations comply with federal, state, and local financial regulations, including tax laws, purchasing policies, and school finance regulations.
• Audit Coordination: Work with the back-office team and external auditors to coordinate audits, prepare necessary documentation, and address findings. Oversee corrective actions and ensure future compliance.
• State & Federal Reporting: Ensure the district submits all required financial reports to state and federal agencies, including the Texas Education Agency (TEA) or other relevant bodies, and monitor compliance with student funding, payroll, and other regulatory guidelines.

3. Operational Efficiency & Resource Allocation:

• Resource Management: Work closely with school leadership and the back-office team to ensure resources are allocated to optimize educational outcomes. Monitor expenditures and recommend cost-saving initiatives that maintain or improve academic quality.
• Cost Control & Efficiency: Identify operational inefficiencies in collaboration with the back-office team and implement solutions that reduce costs without compromising educational services. Promote a culture of continuous improvement in district operations.
• Financial Forecasting: Collaborate with the back-office team to develop financial projections and forecasts. Utilize financial data to inform decision-making and provide district leadership with the necessary insights for long-term planning.

4. Leadership & Staff Development:

• Team Leadership: Supervise, train, and mentor finance and operations staff, ensuring they have the skills and knowledge to perform their duties efficiently. Regularly check in with the back-office team to ensure alignment on goals and timelines.
• Collaboration with District Leadership: Work closely with the Superintendent, Heads of School, Chief Operating Officer, and other district leaders to ensure financial decisions support district priorities. Provide data-driven recommendations for staffing, capital projects, and operational improvements.
• Professional Development: Support professional growth through coaching, training, and ensuring leaders stay informed of the latest financial practices, tools, and regulations.

5. Payroll Administration:

• Payroll Oversight: Ensure timely and accurate payroll processing for all district employees in coordination with the back-office team and HR. Monitor payroll accuracy, deductions, and employee classifications to ensure compliance with regulations.

6. Facilities & Asset Management:

• Capital Improvement & Maintenance: Collaborate with the facilities & IT to develop a long-term capital improvement plan, ensuring that maintenance, repairs, and upgrades are planned, budgeted, and executed effectively.
• Asset Management: Oversee the management of district assets, including inventory tracking and the proper accounting of equipment, supplies, and other physical resources.

7. Collaboration with Back-Office Team:

• Forecasting & Processing: Work closely with the back-office team to ensure that financial forecasts, invoice processing, purchase orders, and other financial data are executed promptly and accurately.
• Compliance and Reporting: Leverage the back-office team to maintain up-to-date records and ensure compliance with financial regulations.
• Provide guidance and oversight to ensure all financial data meets district and legal standards.

We look for team members that embody our REACH values. This includes the characteristics below.

• Open to sharing and implementing feedback with reverence and professionalism for the work (Respect).
• Authentic care for student results and practical teaching (Excellence).
• Setting a higher bar for yourself and others each day (Ambition).
• Honest contribution and collaboration to the community (Community).
• Do what is needed to achieve results (Hard Work).
• Believes in education as a profession and holds oneself to a high level of conduct and professionalism

Qualifications

• Fluency in English and Spanish preferred
• Excellent communication and interpersonal skills and the ability to establish and maintain effective and collaborative working relationships with a diverse staff
• Alignment with the school's mission to ensure that every student in grades K through 8 has the academic and character foundation necessary to succeed in high school, graduate from college, and pursue ambitious life goals.
• Demonstrated application of Étoile Academy’s core values: Respect, Excellence, Ambition, Community, and Hard work.
• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (Master’s degree preferred).
• Experience: Minimum of 5 years of experience in financial management, business operations, or accounting within a K-12 school district or similar educational environment.
• Knowledge: Expertise in school finance regulations, budgeting processes, procurement, grants management, and financial reporting. Understanding of K-12 educational policies and funding streams is preferred.
• Skills:
• Strong leadership and team management skills.
• Excellent organizational and time-management abilities, with a focus on attention to detail.
• Proficiency with financial management software and tools (e.g., ERP systems, Excel, etc.).
• Ability to analyze complex financial data and provide clear, actionable recommendations.
• Strong communication skills, with the ability to present financial data to a variety of stakeholders.

Étoile Academy does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact HR at 713.265.8657.

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