Contract Administrator Job at Dynamic Office & Accounting Solutions, Fremont, CA

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  • Dynamic Office & Accounting Solutions
  • Fremont, CA

Job Description

Job Description

Job Description

Contract Administrator

Location: Fremont, CA

Salary Range: $70-90k

Full Time, Onsite

Direct Hire

We are seeking a dedicated and detail-oriented Contract Administrator to join a national leader in general engineering and demolition services! For more than 6 decades, this team has been at the forefront of the industry, using the latest machinery and technology to tackle even the most challenging and complex projects while setting unrivaled safety standards. From simple site gradings to stadium demolition, they do it all – join the team and support the operations of these impactful projects!

As a Contract Administrator, you’ll work closely with the estimating and project management teams to manage contracts, organize important documents, and keep projects aligned with proposals. Your ability to juggle multiple tasks, keep processes organized, and support the team will be vital to the success of project operations. If you have a passion for keeping projects on track behind the scenes and thrive in a collaborative environment, we want to hear from you! Apply now and call Brett at 888-303-5627 to discuss this opportunity.

Key Responsibilities

  • Collaborate with estimators and project managers to ensure contracts align with proposals
  • Coordinate the procurement of subcontractors and vendor services.
  • Assist the estimating team to create winning bids and proposals, setting the stage for project success.
  • Take charge of organizing and archiving critical documents such as insurance certificates, permits, and bonds, ensuring accessibility.
  • Prepare customized job folders for the project team, giving them everything they need to kick off the work smoothly.
  • Leverage electronic systems to archive and manage daily reports, logs, and subcontractor entries, keeping everything running like clockwork.
  • Track transportation and disposal data, transforming it into meaningful recycling reports that support sustainability goals.
  • Support project managers with tracking changes, setting up systems that keep additional work organized and priced accurately.
  • Handle purchasing tasks and make sure everything is ready for the field team, keeping things moving behind the scenes.
  • Team up with accounting and project managers to ensure monthly invoices are on point.
  • Play a crucial role in contract closeouts by obtaining releases, archiving as-builts, and coordinating notices of completion, wrapping up projects with efficiency.
  • Proactively participate in weekly operations meetings to ensure you’re up-to-date on project progress and key developments.

Key Qualifications

  • Proficient in Viewpoint Accounting System and MS Office.
  • Familiarity with HCSS or Hard Dollar is a plus.
  • Excellent communication, organizational, and problem-solving skills.
  • Proactive and collaborative mindset, with a focus on teamwork.
  • Skilled in efficiently managing and organizing large volumes of information.
  • Associate’s degree or higher is a plus.

Excellent Benefits:

  • Medical, Dental, and Vision with a voluntary FSA plan
  • Life
  • Paid vacation, sick time, and holidays
  • 401k with generous match after 3 months

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Dynamic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Tags

Holiday work, Full time, For subcontractor, Local area,

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