Job Description

A busy and dynamic family in Beverlywood is seeking a highly organized and proactive Personal Assistant/Family Assistant to provide comprehensive support to the mother and her four children. The ideal candidate will have experience in a high-demand household, possess excellent multitasking skills, and be comfortable handling a wide range of personal, family, and household responsibilities.

Responsibilities:

Personal Assistant Duties:

• Calendar Management: Manage the mother’s personal calendar, including scheduling beauty and health-related appointments.
• Family Scheduling: Oversee the busy schedules of four children, ensuring all school, medical, and extracurricular activities are organized and managed efficiently.
• Medical Coordination: Track and schedule medical appointments for both the mother and children; manage prescriptions and ensure everything is up to date.
• Correspondence Management: Handle email communications with doctors, teachers, tutors, coaches, and other key contacts on behalf of the family.
• Vacation Planning: Plan and book vacation activities for the family, including excursions, itineraries, reservations, and travel logistics.
• Errand Running: Handle shopping, returns, and other miscellaneous tasks as needed.
• Household Vendor Management: Act as the primary point of contact for household vendors (e.g., handyman, interior designer, house cleaner) to ensure smooth coordination and oversight.

Childcare & Household Support:

• School & Activity Transport: Pick up children from school and drive them to extracurricular activities (within a 10-mile radius; gas will be reimbursed).
• After-School Routine: Ensure children follow their after-school routines, including homework, physical activity, and managing screen time.
• Outings & Excursions: Plan and take the children on engaging and enriching outings when they are off from school.
• Pet & House Care: Assist with dog care (including walking) and house-sitting approximately once a month when the family is away.

Qualifications:

• Proven experience in a Personal Assistant or Nanny role, preferably in a high-demand household.
• Strong organizational and time management skills with the ability to prioritize and adapt to shifting needs.
• Excellent communication skills and ability to maintain confidentiality.
• Valid driver’s license and a reliable vehicle.
• Comfortable with pet care, light meal prep, and house-sitting.
• Proactive, resourceful, and willing to go above and beyond for the family.

Salary: $85,000-$90,000

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