Job Description
Required Qualifications:
Bachelor's degree in business or a related field.
Minimum of three (3) years of full-time experience in business processes in a related field.
Proficiency in Microsoft Word, Excel and other software applications.
Ability to foster effective working relationships with faculty, staff, and vendors.
Ability to manage multiple and competing priorities and deadlines.
Preferred Qualifications:
Bachelor's degree in Business Administration, Accounting or Finance.
Three (3) years of full-time experience working in Procurement, Contracts and/or Accounts Payable, preferably in the public sector.
Experience in SUNY, higher education, or similar environment with knowledge of NYS procurement regulations and New York State Finance Law.
Duties Description The Purchasing Assistant reports directly to the Assistant Vice President for Business Operations.
This is a full-time, twelve (12) month position and requires onsite presence during all working hours and is not eligible for remote or hybrid arrangements.
Responsibilities include:
processing purchase orders, conducting bids, RFPs and related procurement activities from solicitation to close-out, with emphasis on expanding campus-wide use of Minority and Woman-owned Business Enterprises (MWBE) and/or Service Disabled Veteran Owned Businesses (SDVOB). This will include providing outreach to the MWBE and SDVOB supplier community, establishing a campus strategy, and building positive sustainable relationships between campus departments and MWBE and SDVOB vendors;
assisting vendors/contractors to ensure compliance with MWBE and SDVOB guidelines and reporting requirements;
utilizing SUNY Finance & Management System, PRISM system for MWBE data management, and other databases and reporting tools;
support managing the campus' credit card programs, which currently include three types of cards: Procurement-Card, Travel-Card and NET (Non-Employee Travel) Card;
supporting the Purchasing Department as necessary to ensure purchases comply with all SUNY, campus and NYS requirements ensuring timelines and sound business practices;
other duties as assigned.
Additional Comments Salary Range: Up to $60,000 commensurate with experience and education
Comprehensive Benefits:
Position Type: Professional
Official Budget Title: Staff Assistant
Campus Title: Purchasing Assistant
Department: Purchasing
FTE: Full-time
Negotiating Unit: UUP
Salary Grade: SL-2
FLSA Status: Exempt
The successful candidate must be authorized to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
Name Lillian Colella
Telephone
Fax
Email Address colellal@oldwestbury.edu
Address Street 223 Store Hill Road
PO Box 210
City Old Westbury
State NY
Zip Code 11568
Notes on Applying Must apply online at
Please submit the following online at
1. cover letter,
2. resume,
3. contact information (name, email address and telephone number) for three (3) references, and
4. a fully completed Old Westbury employment application (available during the online application process).
Only applications submitted online will be considered.
Internal and external search to occur simultaneously.
CLOSING DATE FOR RECEIPT OF APPLICATIONS: July 28, 2024
VISA sponsorship is not available for this position.
We encourage protected veterans, individuals with disabilities, women and minorities to apply.
Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.
Job Tags
Full time, For contractors,