Job Description

Classification Title:

Student Assistant Administrative Assistant

Job Description:

The Division of Infectious Diseases and Global Medicine is seeking a highly motivated and organized Administrative Student Assistant to join our team and support our inpatient consult service and administrative operations. As an Administrative Student Assistant, you will play a crucial role in managing and distributing consults for our inpatient consult service. Your responsibilities will include reviewing consult information, adhering to divisional protocols, recording data, and providing front office support. This position requires strong organizational skills, attention to detail, and good communication skills.

Key Responsibilities:

• Consult Distribution: Receive, review, and distribute consults for the Division of Infectious Diseases inpatient consult service. Follow divisional protocols and processes to ensure accurate and timely distribution via EPIC (our electronic medical record software system).
• Data Management: Record and maintain accurate consult information on internal tracking logs. Ensure consult counts are up-to-date and accurately reflect the current workload.
• Fax Management: Handle clinical-related faxes, including managing home health orders. Ensure faxes are processed and distributed appropriately.
• Front Office Support: Provide administrative support for the divisional office, including answering phones, greeting visitors, and assisting with various office tasks as needed.

Expected Salary:

$16/hour

Minimum Requirements:

• This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average. Registered students are employed on a part-time basis, up to 20 hours per week. 
• Ability to work 15 hours/week; hours available Monday thru Friday between 7:45 a.m. to 4:15 p.m. High preference for Fall semester availability during Monday 7:45 a.m. to 12 p.m. and Thursday 7:45 a.m. to 1 p.m.

Scheduling needs subject to change semesterly based on school needs

Preferred Qualifications:

• Medical terminology knowledge
• Experience with Microsoft Office Suite programs
• Interest in exposure to the world of Medical professions (pre-Med, Healthcare Administration, etc.)
• Able to work independently and with team members

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

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